at Colcord House Bed and Breakfast, Waco

Tuesday, September 5, 2006

The September meeting of the Heart of Texas Bed & Breakfast Owners Association was held at the Colcord House in Waco.   This was a social meeting, and it was well-attended.  The b&b’s represented were The Back Porch B&B (new), Bear Creek Guest House, Colcord House, Cotton Palace, Country Charm, Creekside Garden, The Farm, Judge Baylor, Lakeview Guest House, Let’s Go Country, and Rope The Wind Ranch.  Members enjoyed a tour of Colcord House, as well as refreshments.

A new HOTBBOA member was introduced by Becky Hodges.  The Back Porch B&B of China Springs was welcomed into the association, and it is managed by Cindy Draper, Gail Wood and Sue Hathaway. 

Business was discussed, since the brochure design needed approval in order for it to be sent to a printer.  Members were favorable with the design. Members will be emailed before the inside is printed, to obtain the desired contact info for the inside of the brochure.  Motion was made by Becky Hodges to accept the brochure design as presented.  Bruce seconded and the motion passed. 

The following print bids were presented for a print quantity of 5,000, which is the amount the membership agreed upon.  Pressman’s bid was $531, Imaging Bureau’s bid was $661 and Burco’s was $857.  John Boggs made a motion that one last bid be obtained from Firmin in Waco before the brochure go to print, and that Susan proceed with getting the brochure to print with the lowest bidder after the final bid is obtained.  Becky Hodges seconded and the motion passed.

The need for a nominating committee to find officers for next year was discussed and Susan asked if there were any volunteers willing to serve. The following persons agreed to serve on the nominating committee:  Rick Allen, Marcia Boggs, Barbara Epps, and Susan Mazanec. 

It was noted that the next meeting is at Bear Creek on Tues., Oct. 3, and the November meeting is a business meeting to be held at Creekside Garden.  Also, there will be no December meeting, and January was discussed as being a social meeting with an after holidays dinner.  Motion was made by Rick Allen that the holiday dinner be held in January, Becky seconded and the motion passed.  It was then noted that February would then need to be the first quarterly business meeting of the year.  Motion was made to hold the business meeting on the 2nd month of every quarter in 2007—it was stated that a motion had been made at a previous meeting that all business meetings will be held at a Waco-area B&B. 

Treasurer’s Report:  Sandra Twitty reported that the balance is $2181.50.  Dues were collected in the amount of $50, and a bill was presented from the Baylor Parents League for the calendar ad in the amount of $600. 

A request was made for b&b owners to please keep availability calendars updated as people do use them.  If b&b’s don’t use this great tool, potential guests may not even notice or are too busy to see that one’s b&b is not on there and assume no one has availability.

Miscellaneous additional topics/announcements: