The 06-14-05 meeting was called to order by Susan Mazanec, our Vice President. She reminded us that everyone is to read the minutes of the previous meeting prior to attending each month. This will insure faster, more efficient meetings.

Jerry proposed (last month) that the Association buy a credit card machine, at the cost of around $100, for B&Bs who currently cannot receive credit card payments. The plan he found had no set-up or programming fees. It was agreed that no further action would be taken until those B&Bs interested met together and worked out additional details. Sandra Twitty will work up a proposal with other interested members.

The Baylor Family Guide was passed around so members could see the free ad the Association received in the Summer Guide; many B&Bs paid $50 for an additional listing. Members discussed whether we want to be included in future issues of The Guide. There was some confusion as to how many times per year The Guide would be printed (our ad appeared in the "summer" issue). Bruce wanted to halt discussion on advertising in future Baylor Family Guides until individual B&Bs could gauge quantity of calls generated. Linda Williams said The Guide was given out at orientation to a freshman class that is the largest ever enrolled at Baylor. This should be good news for phone traffic/bookings at individual B&Bs.

Pam Allen circulated the Association logo she re-did for future advertising. The largest change was in the style of the house. The following motion was made by Pam Scobell and seconded by Larry Price: The Association accepts the updated logo for immediate use on any future print advertising; on the website the new logo will appear only on pages Jerry is re-working for some other reason. In the interim, the old logo will be sufficient for website use. Pam Allen offered to e-mail Jerry a formatted image of the logo for his use whenever a web page required re-working.

A report was given by John Boggs regarding last month's meeting of the Associate Member Committee which had been asked to come up with an application that could be given to prospective Associate members. The committee recommended the use of an application very similar to the one posted on the HAT website. John read, from HAT's website, the benefits their Associate members receive via an annual membership of $150. Individual B&Bs were asked to e-mail John with what "benefits" we could offer our associate members, keeping in mind the HAT associate members have access to a membership of 150. Our potential associate members would have access to a membership of 19-20. Also, concern was expressed by Jerry that we may not get much interest from potential HOTBBOA members at the current yearly rate proposed of $150.

The Membership Committee, as well as many others, voiced confusion over the definition of active members vs. associate members. Some felt this should be cleared up by another meeting of the Membership Committee (which is a different committee from the Associate Member Committee). Any further action/clarification was delayed until the Vision Committee could meet.

The meeting was adjourned and unity restored by partaking in the wonderful "spread" generously provided by John and Marcia Boggs.

Minutes respectfully submitted  by  Pam Scobell

TREASURER'S REPORT

Beginning Balance..........May 1, 2005..................................................................... $1,550.40

Ending Balance..............May 31, 2005.................................................................... $1,550.40